Wednesday, 26 December 2018

Christmas Opening Hours

Please note our Mansfield office will close at 5.15 pm on Friday 21st December for the Christmas holiday. The office will re-open on Wednesday 2nd January 2019 at 8.45 am.  

The Southwell office will close at 12.00pm on Friday 21st December and will re-open on Wednesday 2nd January 2019 at 9 am.
We would like to take this opportunity to wish all our clients a Very Merry Christmas and a Happy and Prosperous New Year.

Wednesday, 31 October 2018

Southwell Office Closure

Please be advised our Southwell office will be closed week commencing 5th November for decorating and remedial work.

It will re-open on Tuesday 13th November at 9.00 am. All telephone calls will be redirected to our Mansfield office during this time.

Friday, 21 September 2018

Advisory Fuel Rates from 1st September 2018

New Rates: HMRC has updated its advisory fuel rates (AFRs). These apply from 1st  September 2018. The table below shows the new AFRs with the previous figures in brackets. Only the rates for petrol cars or vans with cc above 1,400 have changed.

Private journeys. AFRs can be used to avoid tax charges where your business pays for fuel used in a company car which you use for private journeys, or where you pay for fuel used in your company care or van and an allowance is paid to cover any business travel.

Up to 1,400 cc
12p (11p)
7p (7p)
Up to 1,600 cc
10p (10p)
1,401 cc to 2,000 cc
15p (14p)
9p (9p)
1,601 cc to 2,000 cc
12p (11p)
Over 2,000 cc
22p (22p)
13p (14p)
13p (13p)


Wednesday, 5 September 2018

Entertaining costs – getting the VAT back

HMRC doesn’t allow VAT to be reclaimed on the cost of entertaining customers, suppliers etc. However this is not a strictly black and white rule. Below are some situations where you are allowed to reclaim VAT:-
As you probably know, HMRC’s rules block businesses from obtaining tax relief for most types of entertaining costs. This block covers income and corporation tax plus VAT. However the rules for these three taxes differ. In the case of income and corporation tax expenses are only allowable if they relate “wholly and exclusively” to the business. VAT on the other hand can be apportioned between allowable and non-allowable.
So for example if an employee takes a customer for lunch, you’re entitled to reclaim the VAT on the part of the cost which relates to your employee’s meal. But this can only be claimed if it is deemed to be a working lunch and not entertainment.
A different rule applies where the expense relates solely to your employees. If you pay for entertainment for one or more as a perk, for example a reward for work, this counts as an expense of employment and so VAT can be reclaimed on the related costs.

For more information or to discuss the rules further please contact either Graham Beeley or Ray Callingham at our Mansfield office 01623 645705

XERO software MTD certification

We are pleased to announce that Kim Worrall has now attained her Making Tax Digital accreditation with Xero

Monday, 11 June 2018





1.                  PURPOSE OF THIS NOTICE

This notice describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018 and any other national implementing laws, regulations and secondary legislation, as amended or updated from time to time, in the UK (‘Data Protection Legislation’).

Please read the following carefully to understand our practices regarding your personal data and how we will treat it.

2.                  ABOUT US

Beeley Hawley & Co Ltd are an accountancy and tax advisory firm. We are registered in England and Wales as a company under number: 04719506 and our registered office is at 42-44 Nottingham Road Mansfield Notts NG18 1BL

For the purpose of the Data Protection Legislation and this notice, we are the ‘data controller’. This means that we are responsible for deciding how we hold and use personal data about you. We are required under the Data Protection Legislation to notify you of the information contained in this privacy notice.

We have appointed a Data Protection Manager and they are responsible for assisting with enquiries in relation to this privacy notice or our treatment of your personal data. Should you wish to contact our Data Protection Point of Contact you can do so using the contact details noted at paragraph 12 (Contact Us), below.




We obtain personal data about you, for example, when:

·         you request a proposal from us in respect of the services we provide;

·         your employer engages us to provide our services and also during the provision of those services;

·         you contact us by email, telephone, post or social media (for example when you have a query about our services);

·         from third parties and/or publicly available resources (for example, from your employer or from Companies House).


The information we hold about you may include the following:


·         your personal details (such as your name and/or address);

·         details of contact we have had with you in relation to the provision, or the proposed provision, of our services;

·         details of any services you have received from us;

·         our correspondence and communications with you;

·         information about any complaints and enquiries you make to us;

·         Information we receive from other sources, such as publicly available information and information provided by your employer.


We may process your personal data for purposes necessary for the performance of our contract with you or your employer to comply with our legal obligations.

We may process your personal data for the purposes necessary for the performance of our contract with our clients. This may include processing your personal data where you are an employee, subcontractor, supplier or customer of our client.

We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for marketing, business development and management purposes.

We may process your personal data where it is required under relevant laws in force from time to time (e.g. the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 (“MLR 2017”).

We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.

Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.

Situations in which we will use your personal data

We may use your personal data in order to:

·         carry out our obligations arising from any agreements entered into between you or your employer and us (which will most usually be for the provision of our services);

·         carry out our obligations arising from any agreements entered into between our clients and us (which will most usually be for the provision of our services) where you may be a subcontractor, supplier or customer of our client;

·         provide you with information related to our services and our events and activities that you request from us or which we feel may interest you, provided you have consented to be contacted for such purposes; and

·         notify you about any changes to our services.

In some circumstances we may anonymise or pseudonymise the personal data so that it can no longer be associated with you, in which case we may use it without further notice to you.

If you refuse to provide us with certain information when requested, we may not be able to perform the contract we have entered into with you. Alternatively, we may be unable to comply with our legal or regulatory obligations.

We may also process your personal data without your knowledge or consent, in accordance with this notice, where we are legally required or permitted to do so. 

Data retention

We will only retain your personal data for as long as is necessary to fulfil the purposes for which it is collected.

When assessing what retention period is appropriate for your personal data, we take into consideration:

·         the requirements of our business and the services provided;

·         any statutory or legal obligations;

·         the purposes for which we originally collected the personal data;

·         the lawful grounds on which we based our processing;

·         the types of personal data we have collected;

·         the amount and categories of your personal data; and

·      whether the purpose of the processing could reasonably be fulfilled by other means.

Change of purpose

Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.

Should it be necessary to use your personal data for a new purpose, we will notify you and communicate the legal basis which allows us to do so before starting any new processing.

6.                  DATA SHARING

Why might you share my personal data with third parties?

We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.

Which third-party service providers process my personal data?

“Third parties” includes third-party service providers. The following activities are carried out by third-party service providers: IT and cloud services.

All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.

What about other third parties?

We may share your personal data with other third parties, for example in the context of the possible sale or restructuring of the business. We may also need to share your personal data with a regulator or to otherwise comply with the law.



We will not transfer the personal data we collect about you outside of the EEA.

8.                  DATA SECURITY

We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.


Your duty to inform us of changes

It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.

Your rights in connection with personal data

Under certain circumstances, by law you have the right to:

·           Request access to your personal data. This enables you to receive details of the personal data we hold about you and to check that we are processing it lawfully.

·           Request correction of the personal data that we hold about you.

·           Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below).

·           Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this basis. You also have the right to object where we are processing your personal information for direct marketing purposes.

·           Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.

·           Request the transfer of your personal data to you or another data controller if the processing is based on consent, carried out by automated means and this is technically feasible.

If you want to exercise any of the above rights, please email our data protection point of contact

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.



In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose for example, in relation to direct marketing that you have indicated you would like to receive from us, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please email our data protection point of contact at

Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.


Any changes we may make to our privacy notice in the future will be provided by an update on our website at

12.          CONTACT US

If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email our Data Protection Point of Contact at

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s  contact details are as follows:

Information Commissioner's Office
Wycliffe House
Water Lane


Telephone - 0303 123 1113 (local rate) or 01625 545 745